Below you will find information and downloadable forms for use by Junior Grange Leaders. Scroll down the page to view all sections.
Quarterly Reports
All Quarterly Reports are due at the close of each quarter (September 30, December 31, March 31 and June 30).
Junior Grange Quarterly Report – The pink copy is sent to the State Secretary and Junior Leader retains the yellow copy for the Grange records. This report must be forwarded to the State Secretary no later than 5 days following the close of the quarter.
Click here to download the Junior Grange Quarterly Report in Excel Format
Click here to download the Junior Grange Quarterly Report in PDF Format
Click here to download the instructions
Semi-Annual Report to State Master
Click here to download the Semi-Annual Report to the State Master
Membership Applications
Click here to download the Junior Grange Membership Application forms
Roll of Officers Form
Click here to download roll of officer forms
State Grange Constitution & Bylaws, National Grange Digest
Click here to download a copy of the MSG Constitution & By Laws 2011 , including the changes from the 2006 Annual Session.
To download and print a copy of the National Grange Digest of Laws, click here to access the document from their website.
Secretary & Treasurer’s Records
Records of the meetings are permanent and must be recorded in a suitable record book. Treasurer’s records are also permanent and must be kept in a suitable book. Secretary and Treasurer books are available from the National Grange or any office supply/stationery store. Please note that notepads or spiral-bound notebooks are not permanent. If the records are typed or computer generated, accumulate several years and then bind the pages. Always use permanent black ink. Whenever possible, it is best not to use any glue, tape, staples or paper clips as this will damage the records over time.
Checks to State Grange
All checks sent to the State Grange must be made payable to the “Massachusetts State Grange” and earmarked to where the donation or payment is to be credited. Send all checks to the state Secretary except your Grange’s donation to the Massachusetts State Grange Educational Aid Fund. All donations to the Educational Aid Fund must be sent directly to the Secretary of the Educational Aid Fund.
Communications
Open all letters and envelopes when received and advise the Grange Master or appropriate committee if immediate action is needed between meetings. When requests for information or questionnaires are received from the State or National Grange, please complete and return the information immediately, thus enabling the State and National Grange to operate in an efficient manner.
Resolutions
Resolutions are due on or before August 1st. Please use one sheet of paper per resolution and title each resolution. Send the resolution to the State Secretary either as an e-mail attachment or by sending a disk (Word format). Any Secretary who does not have access to a computer may still send a paper copy of the resolution to the State Secretary.
For more information about writing Grange resolutions, visit the National Grange’s Legislative Department webpage.
Annual Word
The key and cipher for the Annual Word will be send to each Subordinate Secretary upon receipt of the December quarterly report and dues, plus any outstanding quarters.
Directory
The Massachusetts State Grange Directory is the property of the State Grange, subsequently no one may use the directory for solicitation purposes, financial, or political use without express permission of the State Grange Executive Committee. Directory update forms are mailed in June and must be returned by July 15.
Supplies
All Secretary materials are distributed at State Session in October and are given to your delegate or your deputy if a delegate is not present at session. If you do not receive the packet within a month of the State Session, contact either your delegate or your deputy. Manuals, digests, record books, and other supplies are available from National Grange. Annual Membership Cards can also be purchased by Subordinate Secretaries for their members in good standing. The cards provide proof of membership. Contact the National Grange, 1616 H Street NW, Washington, DC 20006-4999, or call 888-447-2643, or visit their website for a price list and to order supplies.
Some supplies are available through the State Secretary’s office. An order form is included in the packet from State Session, or can be downloaded by clicking here –> Supply Order Form.